A flexible approach is key to this role and you will proactively seek out to assist the team in building
the studio into a thriving and successful business unit.
Reporting to the Business Unit Director the role involves working closely with the Director and associated team members to ensure that the office and projects operate smoothly and efficiently as well as synchronising with group operations.
A global design leader ranked within the UK Top 10 and within the Global Top 100 of architectural practices.
You will undertake many varied and different roles from marketing, communications, administrative support, project management, financial reporting etc.
Provide full administrative support to Directors and technical teams, including call screening, diary management, setting up meetings, making travel arrangements etc.
Prepare Business, Design & Marketing material using In-Design.
Document control and project administration according to company guidelines.
Procurement: Order stationery and general office supplies and equipment as required.
Reconcile office company credit card each month on Spider to send to Accounts.
Carry out premises and workstation health and safety assessments.
Pass invoices to Finance and follow the purchase order process as necessary. Check invoices received by Finance for Amsterdam services/supplies.
Preparation of bids, submissions and presentations for potential new work.
Extensive contact with clients, consultants and contractors.
Look after clients and visitors and ensure meeting rooms are booked and audio visual facilities are organised.
Ensure the office space is clean and presentable for visiting clients.
Assist the HR team with new joiners' inductions and assist with growing the administration team.
Assist in establishing business development material and liaising with Global Development Team/Marketing.
Producing deliverables registers.
Other duties that are consistent with your job role as may be required from time to time
Graduate, preferably with a business related degree.
Previous studio business administration experience desirable, but not essential.
Previous office management/ facilities experience desirable, but not essential.
Experience of working in an architects practice or similar industry would be an advantage.
Excellent knowledge of Word, Excel, Outlook, InDesign and PowerPoint.
Ability to work with web based collaboration tool (training will be given).
- Working from a beautiful location in the city center of Amsterdam
- Good salary and additional benefits
€ 2.500,00 - € 3.500,00 /maand